Given the expense, disruption, and ruffled feathers that accompany the transition to a new lease management system, it's no surprise that organizations tend to delay a replacement project for as long as possible. Weighing the costs and overhead of buying and implementing a new leasing solution against the costs of living with a legacy lease management system, such postponement is understandable. And this judgment is slow to shift, despite the costs of an aging system and architecture that can necessitate added staffing, require ongoing customized development, and demand ever more workarounds, not to mention its accounting, reporting, and compliance challenges.
But no leasing system can be kept viable forever. Eventually, various contributing factors tip the scales in favor of replacing the incumbent solution: