Vehicle Management

LeaseWave’s vehicle management capability is a single module that is used by both the fleet and lease sub-systems. It handles the entire vehicle life-cycle including build, purchase, on and off lease management, maintenance and remarketing. Other related attributes such as odometers (miles, hours), preventative maintenance schedules, locations (garaging, tax, registration), plates and drivers can be associated with each vehicle. Vehicles can also be linked with additional equipment (sleepers, cages, etc.) that can be tracked individually as assets or rolled in as components. A meticulous audit trail of all activity on a vehicle is maintained by the system for tracking and reporting purposes. LeaseWave also has specialization for truck fleet leasing.

Vehicle build

  • Select from table-driven options to build vehicle
    • Download vehicle information from industry standard databases (ex: Chrome)
    • Edit any downloaded information
    • In addition to auto fleets, also manage truck fleet leasing on single platform
    • Alternatively, integrate with external databases without importing any information
    • Integrate with third party products related to truck leasing software
  • Clone from existing vehicles
    • Once cloned, make any changes to specific fields
    • Create multiple copies when cloning

Status tracking

  • Define any number of statuses and sub statuses that an asset can be in
  • Use business rules to drive the automatic selection of a status and sub-status
  • Record a comprehensive asset snapshot on each status/sub-status change

Location tracking

  • Track location history with full detail, each time asset changes location
  • Automatically ensure that taxable locations are valid jurisdictions
  • Associate each location change with an effective date
  • Effective dates can be prospective or retroactive
  • All sales / property tax ramifications are automatically handled
  • Allow customers to request location changes online through lessee portal

Odometer readings

  • Track mileage or hourly-based odometer readings
  • Manage data quality through built-in reading integrity checks
  • Run exception reports to highlight erroneous readings
  • Accept odometer readings electronically or via updates from Driver Portal
  • Integrate with automated feeds from third party system aimed at truck leasing software

Driver management

  • Track drivers as a separate “entity” in the system
  • Assign a driver to more than one vehicle, if needed
  • Generate taxable benefit reports per driver
  • Generate reporting specialized for drivers in truck fleet leasing
  • Allow drivers to access and enter key information from a Driver Portal