Fuel Services
The LeaseWave fleet management system has extensive functionality aimed
at comprehensively managing fuel services. Within the fleet management
solution,fuel usage information is stored against each unit, and may be
updated on a manual or an automated basis, through a file feed. LeaseWave is
capable of integrating with industry standard systems that generate fuel files
listing fuel transactions for a given period of time, for a given set of units.
Each transaction is associated with a unit, a customer and/or a fuel card. Based
on this link, LeaseWave determines the treatment of the transaction: a
receivable and any administrative fee (to the customer) and a payable (to the
vendor) are automatically set up. The automotive fleet management solution also
has a configurable rule engine that automatically red-flags certain types of
transactions (such as, say, the second fuel purchase made on a car in the same
day). These can then be used to generate exception reports for the lessee’s
fleet managers.
Fuel card transactions
- Process fuel transactions on an automated or manual basis
- Interface with standard vendor files to generate automatic fuel transactions
- Process large volumes of data without slowdown in performance
- Enforce edit checks on vendor files to ensure data integrity
- Reject transactions that don’t match stipulated business rules
- Process fuel transactions manually for exceptional transactions, fuel chits/vouchers, etc
Fuel card billing and accounting entries
- Automatically generate receivable and payable entries for each fuel transaction
- Stamp transaction against customer and unit
- Invoice out fuel charge-backs independent of lease-related billings
- Automatically generate payable entries for each fuel transaction
- Stamp payable transactions against the relevant
Exception reporting
- Track the type of fuel used and the amount of fuel used against each unit
- Automatically compare usage against business rules set up at various levels
- Levels include: system, customer, product bundle, unit
- Reports can be made available to customers online
