Fuel Services
The LeaseWave fleet management system has extensive functionality aimed at comprehensively managing fuel services. Within the fleet management solution,fuel usage information is stored against each unit, and may be updated on a manual or an automated basis, through a file feed. LeaseWave is capable of integrating with industry standard systems that generate fuel files listing fuel transactions for a given period of time, for a given set of units. Each transaction is associated with a unit, a customer and/or a fuel card. Based on this link, LeaseWave determines the treatment of the transaction: a receivable and any administrative fee (to the customer) and a payable (to the vendor) are automatically set up. The automotive fleet management solution also has a configurable rule engine that automatically red-flags certain types of stransactions (such as, say, the second fuel purchase made on a car in the same day). These can then be used to generate exception reports for the lessee’s fleet managers.
Process fuel transactions on an automated or manual basis
Interface with standard vendor files to generate automatic fuel transactions
Process large volumes of data without slowdown in performance
Enforce edit checks on vendor files to ensure data integrity
Reject transactions that don’t match stipulated business rules
Process fuel transactions manually for exceptional transactions, fuel chits/vouchers, etc
Automatically generate receivable and payable entries for each fuel transaction
Stamp transaction against customer and unit
Invoice out fuel charge-backs independent of lease-related billings
Automatically generate payable entries for each fuel transaction
Stamp payable transactions against the relevant
Generate unique numbers for each fuel transaction to facilitate reconciliation
Track the type of fuel used and the amount of fuel used against each unit
Automatically compare usage against business rules set up at various levels
Levels include: system, customer, product bundle, unit
Reports can be made available to customers online