The management of vehicle maintenance services forms the centerpiece of most fleet management product offerings. To this end, the LeaseWave® Fleet fleet management software system allows users to comprehensively manage and track the administration of maintenance work on assets through the issuance of maintenance purchase orders (PO’s).
The creation of a maintenance PO in the fleet management system can be subject to a series of checks and balances to ensure, among other factors that can be monitored, that vehicle maintenance technicians are working within stipulated limits, vehicle maintenance history and preventative maintenance schedules are being carefully considered, PO approvals match up with vendor invoices, vendor discounts are being realized, etc. These controls work to improve the cost-efficiency of the fleet management process; the resultant savings can, in turn, be shared with the customer.
Equally important, based on the type of maintenance that the customer has signed up for (“managed”, “selective”, “full”, etc), the LeaseWave® Fleet fleet management system automatically determines whether the maintenance work should be charged back to the customer or not. Non-preferred vendor fees, if applicable, can also be charged from within the maintenance PO sub-system.
The fleet management software system maintains complete history and audit-trail of every single PO ever issued. This helps with the creation of detailed maintenance history records for each vehicle. Furthermore, once issued, a PO automatically generates the appropriate receivables from the customer and the payables to the vendor.