Accounts Payable Overview

A critical part of the LeaseWave® lease management platform, the LeaseWave® AP system manages the payables component of the suite’s overall lease accounting software functionality. Using the same workflow management infrastructure as described for lease application processing, the LeaseWave® AP system also allows for decisioning behind payments to vendors on asset purchases. By allowing for workflows to be set up against accounts payable decisions, the LeaseWave® AP system allows companies to accurately translate their payment procedures into the system. When viewed in conjunction with the LeaseWave® Portfolio system, the LeaseWave® AP system helps to cover the entire gamut of lease management software capabilities.

Comprehensive vendor management, including payment break-downs by invoice, vendor approval processes and vendor-based payment control mechanisms and vendor-credit are handled by the system. For businesses where proper customer-acceptance of assets is an involved process, the system allows for complete Certificate of Acceptance management. An unlimited number of dynamic workflows can be set up to handle even the most rigorous and complex approval decision processes. Once invoices are approved, check requests are triggered by the workflow management system; multiple requests for the same vendor can be combined at the user’s discretion. All relevant GL lease accounting entries are handled automatically by the LeaseWave® AP system. Although it is built, primarily, to work in synergy with the remaining components of the LeaseWave® lease management software system, the LeaseWave® AP system's can also be deployed as a stand-alone, independent lease accounting software application.

• Workflow management of vendor invoices
• Process complex check requests decision through to the A/P module
• Easily customize the system to handle any type of A/P transaction that may be part of a workflow
• Allow for direct import from EDI sources or electronic vendor invoices
• Set up rules and security access constraints for all users in a role -based setting
• Automatically make decisions, based on user-defined business rules and condition criteria and affect the rest of the lease accounting software system automatically, if desired
• Automatically create assets from vendor invoices
• Comprehensively manage the Certificate of Acceptance process, no matter how complex

• Establish user determined document types (such as W9’s, vendor agreements, etc.)
• Generate, update, track, and manage documents
• Maintain multiple versions of documents by class
• Limit generation and editing of documents through comprehensive security
• Allow for rider documents to be associated with main documents
• Access AP-related documents from any part of the entire LeaseWave® suite

• Generate reports using industry-standard Crystal Reports 9.2
• Use ANY field to filter and sort information on ALL reports
• Develop complex search queries, with multiple criteria, through a simple, user-friendly interface
• Save, print, export and email every report